Working With 5 Jira Dashboard Gadgets: Made Easy - Learn | Hevo (2023)

Whether it’s a big organization or a small one, the management of every task creates a difference. Your organization may have multiple projects to handle and various teams to work on the different factors of those projects. To track all the progress, results, cost, and all other factors, an organization should have an easy-to-use tool to provide an overview of all the progress.

Jira Dashboard Gadgets made it easy for organizations to overview all the tasks on which teams work. It allows all your members to view relevant real-time information in one place.The Jira Dashboards is the first page you see when you log in to the Jira website. This Dashboard has several Gadgets that offer users easy access to their projects and tools.

If you know how to set up your Dashboard correctly, you will be able to view all your ongoing projects at a glance on the Dashboard page. In this article, you will learn how to organize your Jira Dashboards completely.

Table of Contents

  • Introduction to Jira Dashboards
  • Introduction to Jira Dashboard Gadgets
  • Steps to Create Jira Dashboards
  • Examples of Jira Dashboard Gadgets
    • Road Map Gadget
    • Issue Statistics Gadget
    • Created vs Resolved Gadget
    • Filter Results Gadget
    • Pivot Gadget
  • Conclusion

Introduction to Jira Dashboards

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The Jira Dashboards is a platform that allows team members to manage their day-to-day operations from a single, accessible screen. Each team can personalize its Dashboards for unique tasks. For instance, the Jira Dashboards of a Marketing team may include a pie chart that shows the ongoing Marketing projects and a Calendar to keep track of the daily tasks. Every Window in Jira Dashboards is called Jira Dashboard Gadgets.

Jira Dashboards allow the admin to grant access to information based on the role of individuals. If you have a lot of information to display, you can organize your Jira Dashboards in the form of a rotating slideshow so that team members can view each aspect of your project regularly. Though 20 is the default limit value to show the maximum Jira Dashboard Gadgets. But one can adjust the value in Advanced Settings.

Introduction to Jira Dashboard Gadgets

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Jira Dashboard Gadgets are shortcuts on the Jira website. They allow you to interact with your content directly on the Jira Dashboards. Jira Dashboard Gadgets are a small application that displays an overview of data using various filters. Jira also offers its users the option to customize the Jira Dashboard Gadgets to suit their specific needs.

Although Jira already has many custom Gadgets, you can download new apps onto the Dashboard from the Atlassian Marketplace. To add new Jira Dashboard Gadgets, click on the Add Gadget button at the top of the Dashboard. It’s suggested by practitioners to plan according to the requirement and then set up the Gadget that fits best.

Steps to Create Jira Dashboards

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Now that you have a basic understanding of Jira Dashboard Gadgets, this section will learn how you can create a Dashboard with Jira Dashboard Gadgets. Let’s create your first Jira Dashboard.

(Video) Dashboards in Jira made easy

Before setting up your Jira Dashboards, you must determine what you want to achieve by creating the screen. It might be an overview of your goal or primary insights into your projects.

Defining your Dashboard needs will also tell you what your screen should look like and which Jira Dashboard Gadgets are most helpful for your task. Once you have a clear picture of your sample Jira Dashboards in your mind, you can start to build the display.

Follow the below steps to create your Jira Dashboard:

  1. Click on Dashboards at the top left area of your screen. A dropdown menu will appear.
  2. Next select Manage Dashboards.
  3. Now, choose Create Dashboard to start building your customized Jira Dashboard screen.
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(Video) Jira Reporting Dashboard Best Practice

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Examples of Jira Dashboard Gadgets

Here are a few examples listed below. Different Jira Dashboard Gadgets are used based on various use cases.

  • Road Map Gadget
  • Issue Statistics Gadget
  • Created vs Resolved Gadget
  • Filter Results Gadget
  • Pivot Gadget

1) Road Map Gadget

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The Road Map Gadget is for product developers. This tool shows versions of software that are due for release at a particular period. In addition, the feature also states the progress made by team members in resolving the issues in those versions.

Generally, the Road Map Gadget is a great way to observe how your product is developing over time. Using this feature lets team members see how their daily tasks are contributing to their larger business goals.

How to Create a Road Map on Jira

The following steps show how to install a Jira Roadmap for your ongoing project.

  1. Scroll to your project’s sidebar and click on Project Settings.
  2. Then, select Features. You will see the Road Map among the list of features as shown by the below image.
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  1. Click on the Road Map Gadget to enable the feature. If you don’t want the Road Map Gadget to appear on your Dashboard any longer, you can also disable it here.

2) Issue Statistics Gadget

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The Issue Statistics Gadget offers Jira users the option of breaking down the team’s workload into smaller issues to evaluate each team member’s results. Because the Issue Statistics Gadget gives you a closer look at your team’s tasks, you can effortlessly determine your team’s problems and identify how to resolve the issues.

How to Set Up the Issue Statistics Gadget

The following steps will guide you to add the Issue Statistics Gadget:

(Video) Custom Charts for Jira: Issue List Gadget General Tutorial for Jira Cloud

  1. Move to the Jira Dashboard page, and click the Add Gadget at the top right-hand side of the page.
  2. The system will present you with the Gadget Directory. Then scroll to the Issue Statistics Gadget, and click the Add Now button beside it to set up the Gadget.
  3. The Finished button will appear at the bottom of the Gadget Directory once the setup is complete. Click the Finished button and return to your Dashboard and it will look like this as shown by the image below.
Working With 5 Jira Dashboard Gadgets: Made Easy - Learn | Hevo (8)
  1. Your Issue Statistics Gadget is now available on the Dashboard. Select the Gadget to begin customizing it to suit your needs.

3) Created vs Resolved Gadget

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Created vs Resolved Gadget is a chart that compares your ongoing tasks to your resolved tasks within a project. This way, the Gadget helps you determine if you have more finished projects than new tasks.

How to Setup the Created vs Resolved Gadget

Now you will go through few steps to set up Created vs Resolved Gadget:

  1. Select the Add Gadget button at the top of your Jira Dashboards. You will see the Gadget Directory.
  2. Scroll to the Created vs Resolved Gadget, and click on Add it Now button beside it.
  3. Press the Finished button to complete the setup.
  4. The Created vs Resolved Gadget will appear on your Jira Dashboard, and you can start configuring it.

Configuring the Created vs Resolved Gadget

The system will present you with a form to fill. Read the description provided below on each parameter to decide how you want the chart to look.

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4) Filter Results Gadget

Working With 5 Jira Dashboard Gadgets: Made Easy - Learn | Hevo (11)

The Filter Results Gadget lets you use a saved filter to display special projects on the chart. If you once saved urgent issues under Urgent, you can type the filter’s name to reveal the project.

The process to add the Filter Results Gadget will follow the same steps as other built-in Jira Dashboard Gadgets like the Issue Statistics Gadget.

5) Pivot Gadget

Working With 5 Jira Dashboard Gadgets: Made Easy - Learn | Hevo (12)

The Pivot Gadget displays your project data in the form of spreadsheets to help you view your information from a multi-dimensional perspective. To closely view each piece of data, you can zoom in and click on it to receive a detailed analysis.

The Pivot Gadget organizes your product data in elementary issue fields like date created, date updated, and project. Meanwhile, the Pivot Gadget is not an original Jira Gadget. You can add this tool to your Jira Dashboards by downloading it from the Atlassian marketplace.

How to Add the Pivot Gadget to your Jira Dashboards

Now that you have understood Pivot Gadgets, you can learn how to add them to your Jira Dashboards. You can set this up by following the below steps:

(Video) Tutorial #20 | Xray Dashboard | Testing Dashboard in Xray | Jira Dashboard for Testing Progress

  1. Access your Jira instance as an admin.
  2. Click on the dropdown menu on the admin page, and choose Atlassian Marketplace.
  3. On the Atlassian Marketplace, select the Pivot Gadget.
  4. Then choose between a free trial of the Gadget and an immediate purchase of the Gadget.
  5. If you clicked the Buy Now button, your Pivot Gadget appears on your Dashboard.

Now you have learned about different ways to add Jira Dashboard Gadgets on Dashboard. You can easily add more Gadgets based on the requirement. All other Gadgets follow similar steps to set up Dashboard, just little tuning is required to configure each Gadget.

Conclusion

This article provided a step-by-step guide to set up a Jira dashboard with Jira Dashboard Gadgets. It also gave a brief introduction to Jira. Now you can use the Jira Dashboard Gadgets to manage your projects efficiently, and experience increased productivity.

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Share your experience of learning about the Jira Dashboard Gadgets in the comments section below!

FAQs

How many gadgets can you have on a Jira dashboard? ›

How Many Gadgets Should You Have on a Jira Dashboard? There is a limit of 20 gadgets on a single dashboard page, which means that's all you can display on the default dashboard.

What are gadgets in Jira dashboard? ›

Gadgets display summaries of team progress, reports, and other data from Jira projects and issues on a dashboard. You can customize gadgets to display project and issue details relevant to particular users.

How do dashboards work in Jira? ›

You can create a personal dashboard and add gadgets to keep track of assignments and issues you're working on. Dashboards are designed to display gadgets that help you organize your projects, assignments, and achievements in different charts. To view all of your dashboards, choose Dashboards > View all dashboards.

How do I use gadgets in Jira? ›

To add gadget you need to click on add gadget. And it will display the available gadgets in the JIRA

How do you manage gadgets? ›

Preventing Gadget Addiction
  1. Lead by Example. ...
  2. Be Strict With Rules. ...
  3. Set a Daily Limit on Screen Time. ...
  4. Involve Kids in other Activities. ...
  5. Limit The Number of Gadgets in The House. ...
  6. Spend More Time with Your Kids. ...
  7. Avoid Using Gadgets as Crutches. ...
  8. Maintain 'Gadget-Free' Areas and Time During the Day.
31 Oct 2018

How do I create a good dashboard in Jira? ›

Jira dashboard gadgets can display information by Project, as we've seen above, and you can drill into more specific details by building a saved search, called a Filter. Go to the Issues tab in the Jira header, and switch to Advanced mode. Start typing and Jira will auto-complete search options for you!

How do I find Jira gadgets? ›

To find a gadget's URL in JIRA:

Go to your dashboard by clicking the Dashboards link at the top left of the screen. Click Add Gadget to see the list of gadgets in the directory. Find the gadget you want, using one or more of the following tools: Use the scroll bar on the right to move up and down the list of gadgets.

Who can Create Dashboards in Jira? ›

Project—All members or members with specific project roles working on one or multiple projects. Any logged-in user—Any user who is logged-in to your Jira Cloud site.

Which of the following is available gadget for dashboard? ›

Pre-installed gadgets
GadgetDescription
Activity Stream GadgetDisplays a summary of your recent activity.
Assigned To Me GadgetDisplays all open issues in all projects assigned to the user who views the dashboard.
Average Age GadgetDisplays a bar chart of the average number of days that issues have been unresolved.
26 more rows

How do I manage dashboards in Jira? ›

You can edit the details for your dashboard, and restrict or share with other users according to the permissions that are set. Choose the Jira icon ( or ) > Dashboards. Choose your dashboard in the sidebar and click More (•••) > Rename or share. Edit the settings and click Save.

What is Jira used for? ›

Jira helps teams plan, assign, track, report, and manage work and brings teams together for everything from agile software development and customer support to start-ups and enterprises. Software teams build better with Jira Software, the #1 tool for agile teams.

How do I access dashboard in Jira? ›

Search for an existing or shared dashboard
  1. Choose the Jira icon ( or ) > Dashboards.
  2. Click > Find dashboard.
  3. Enter your search criteria into the search field.

How do I create a dashboard widget in Jira? ›

Go to the dashboard by selecting the Dashboards link in the header. If you don't already have a dashboard, select Manage Dashboards from the dropdown, then Create new dashboard. Once your dashboard is created, on the dashboard, select Add Gadget. Use the gadget wizard to choose the gadgets you want to add.

How do I edit gadgets in Jira? ›

You can edit the details for your dashboard, and restrict or share with other users according to the permissions that are set.
  1. Choose the Jira icon ( or ) > Dashboards.
  2. Click View all dashboards.
  3. Choose your dashboard and click More (•••) > Rename or share.
  4. Edit the settings and click Save.

How are gadgets effectively used? ›

Manage Your Gadgets While Studying with These Effective Tips
  1. Use apps that block notifications. ...
  2. Develop a schedule with time frames. ...
  3. Tell everyone you will be unavailable. ...
  4. Manage your gadgets by keeping them out of sight. ...
  5. Organize the learning process. ...
  6. Use breaks wisely to get up and move around.

How can you prevent too much gadgets? ›

Five ways to reduce gadget addiction
  1. Deactivate Mobile Data.
  2. Allocate 'Me Time'
  3. Find Diversions.
  4. Avoid Work-Talk.
  5. Limit Use at Bed Time.
16 Dec 2014

Why should we limit the use of gadgets? ›

Here are just a few to consider. Too much time with technology causes children to not get enough exercise. Lack of exercise is not only bad for their bodies, but it also hurts how their brains function and develop. In fact, more exercise and less use of tech devices can help improve grades and reduce behavior problems.

How do I Create a dashboard in under 10 minutes in Jira? ›

How to Create a Jira Dashboard in Under 10 Minutes - YouTube

How do I Create a dashboard report in Jira? ›

Add reports to a dashboard
  1. Select Dashboards and choose a starred or recent dashboard or View all dashboards.
  2. Select … > Edit dashboard.
  3. Select Add gadget.
  4. Select Service Project.
  5. For Service project report, select Add gadget.
  6. Select Close. A report dashboard is displayed.
  7. Select Save to save the dashboard.

How do I add a user to a dashboard in Jira? ›

Add users to your project
  1. From your project's sidebar, select Project settings > People.
  2. Select Add people.
  3. Search for Emma. You can add multiple people and groups, and delete those you have accidentally added in this dialog.
  4. Select the Administrators role and select Add.

What are the different gadgets in Jira? ›

Different Jira Dashboard Gadgets are used based on various use cases.
  • Road Map Gadget.
  • Issue Statistics Gadget.
  • Created vs Resolved Gadget.
  • Filter Results Gadget.
  • Pivot Gadget.
24 Jul 2021

How do I copy a gadget in Jira dashboard? ›

You can't copy a gadget within the same dashboard but you can use the same type with the same configuration at your convenience.

What is an issue type in Jira? ›

Issue types distinguish different types of work in unique ways, and help you identify, categorize, and report on your team's work across your Jira site. They can help your team build more structure into your working process.

How do I share a dashboard link in Jira? ›

To share your dashboard externally using Dashboard Hub, navigate to the target dashboard that you would like to share and click on the share icon found in the top right corner of the dashboard. Select the “public link” option (see image below) which generates a unique and secure link for you to use.

Why can't I share a dashboard in Jira? ›

To be able to share a dashboard you need to als have the "Share dashboards and filters" Global Permission. Check and make sure that you are a member of a group set to this permission set in the global permissions. Additional details can be seen here: Managing global permissions.

What is KPI in Jira? ›

Certain key performance indicators (KPIs) track the quality of IT projects and can help optimize cost management, problem-solving, and ticket management for IT teams. A dashboard with the right IT KPIs simplifies your data by dividing it into smaller chunks of real-time visual information, making it easier to manage.

What is difference between Jira dashboard and board? ›

A board is a view of a selection of issues, that you can use to see and update them. It displays them in columns, with each column representing a step in your process for them. A dashboard is a place to collect together a set of reports that people might find useful.

What are the three parts in a Jira workflow? ›

A Jira workflow has three basic components: statuses, transitions, and resolutions.

How do I Create a ticket in Jira? ›

To create a JIRA ticket:
  1. In JIRA, click on Create Issue.
  2. Select the project Support Nuxeo Connect.
  3. Fill in the description as precisely as possible. Depending on the type of your issue, provide the appropriate items in the following list: steps to reproduce the issue. logs. screenshots. ...
  4. Click on the Create button.

Is Jira tool easy to learn? ›

Jira course is easy to understand and use with a little practice. JIRA is a powerful tool to manage projects and tasks more effectively.

How quickly can you learn Jira? ›

Depending upon your previous experience I think usually it take couple of days to learn Jira, especially if you go through a training course. I have trained thousands of people to become Jira Administrator.

What type of tool is Jira? ›

Jira Software is an agile project management tool that supports any agile methodology, be it scrum, kanban, or your own unique flavor. From agile boards, backlogs, roadmaps, reports, to integrations and add-ons you can plan, track, and manage all your agile software development projects from a single tool.

What is full form of Jira tool? ›

JIRA is a project management tool developed by an Australian based software company known as Atlassian Corporation Plc. It's not an acronym, but a truncation of Gojira (an original Japanese name for Godzilla).

How do I track tasks in Jira? ›

How to get started with the task tracking template
  1. Add tasks to the board. Treat your task tracking board like a to-do list. ...
  2. Get work done. Use the board to track anything and everything that needs to be done. ...
  3. Measure important metrics.

Is Jira an automation tool? ›

Every Jira Cloud instance now has automation as a built in native feature. Only project and global admins will be able to see the automation section. At a global level, it will be called Automation Rules in your Jira menu or simply Project Automation at a project admin level. Automation is completely customizable.

How do I pull a report in Jira? ›

Generate a report
  1. Navigate to the project you want to report on.
  2. From the project sidebar, select Reports. The reports overview page displays.
  3. Select a report from the overview or from the project sidebar to begin generating the report. View the list of reports below for more details of each report.

How do I create a Sprint dashboard in Jira? ›

How to set up an agile dashboard in Jira Software
  1. Step 1: Go to Dashboards in the top nav bar, click Dashboards for a drop-down menu and press Create Dashboard from the button at the bottom of the drop-down menu. ...
  2. Step 2: Name and describe your dashboard. ...
  3. Step 3: Fill out the rest of the information that you see fit.
6 Mar 2021

How do I create a resolved or created chart in Jira? ›

Issues created measure is the total number of created issues that match the selected scope of tickets (JQL). The measure is grouped by issue creation date on Time dimension. Issues resolved are the issues that have resolution and resolution date. The measure is grouped by issue resolution date on Time dimension.

How do I rename a gadget in Jira dashboard? ›

Rename dashboard gadgets

Hover on the gadget's title bar and select the more (…) button. Then, choose Rename.

How do I create a velocity chart in Jira dashboard? ›

To view the velocity chart: If not already there, navigate to your company-managed Jira Software project. From your project's sidebar, select Reports > Velocity Chart.

How do I edit a dashboard filter in Jira? ›

Follow this process to change Jira dashboard and filter owners:
  1. Jira Administration > System.
  2. Shared Items > Shared filters / Shared dashboards.
  3. Search by Dashboard or Filter name and/or owner.
  4. Select admin gear at right > Change Owner.
  5. Change Owner: Name of Dashboard > select new owner.
  6. Select “Change owner” button.
2 Apr 2018

Which of the following is the available gadgets for dashboard? ›

Pre-installed gadgets
GadgetDescription
Activity Stream GadgetDisplays a summary of your recent activity.
Assigned To Me GadgetDisplays all open issues in all projects assigned to the user who views the dashboard.
Average Age GadgetDisplays a bar chart of the average number of days that issues have been unresolved.
26 more rows

What are the different gadgets in Jira? ›

Different Jira Dashboard Gadgets are used based on various use cases.
  • Road Map Gadget.
  • Issue Statistics Gadget.
  • Created vs Resolved Gadget.
  • Filter Results Gadget.
  • Pivot Gadget.
24 Jul 2021

What gadget displays the results of a saved filter on your dashboard? ›

Pie chart: Displays issues for a saved project or filter, grouped by metric type, in a pie chart format.

How do I find Jira gadgets? ›

To find a gadget's URL in JIRA:

Go to your dashboard by clicking the Dashboards link at the top left of the screen. Click Add Gadget to see the list of gadgets in the directory. Find the gadget you want, using one or more of the following tools: Use the scroll bar on the right to move up and down the list of gadgets.

How do I manage Dashboards in Jira? ›

You can edit the details for your dashboard, and restrict or share with other users according to the permissions that are set. Choose the Jira icon ( or ) > Dashboards. Choose your dashboard in the sidebar and click More (•••) > Rename or share. Edit the settings and click Save.

How do I Create a dashboard report in Jira? ›

Add reports to a dashboard
  1. Select Dashboards and choose a starred or recent dashboard or View all dashboards.
  2. Select … > Edit dashboard.
  3. Select Add gadget.
  4. Select Service Project.
  5. For Service project report, select Add gadget.
  6. Select Close. A report dashboard is displayed.
  7. Select Save to save the dashboard.

Which is true about why Jira is used? ›

Jira Software is part of a family of products designed to help teams of all types manage work. Originally, Jira was designed as a bug and issue tracker. But today, Jira has evolved into a powerful work management tool for all kinds of use cases, from requirements and test case management to agile software development.

How do I add a task to a dashboard in Jira? ›

How to add Task in Jira - Jira Basics Tutorial [2020] - YouTube

What is difference between Jira dashboard and board? ›

A board is a view of a selection of issues, that you can use to see and update them. It displays them in columns, with each column representing a step in your process for them. A dashboard is a place to collect together a set of reports that people might find useful.

How do I access dashboard in Jira? ›

Search for an existing or shared dashboard
  1. Choose the Jira icon ( or ) > Dashboards.
  2. Click > Find dashboard.
  3. Enter your search criteria into the search field.

Where are filters in Jira? ›

Finding Jira Filters

To find the filters you've already created, go to Issues > your favorite issues and the option to “Manage filters”. Alternatively, you can go to the Filters dropdown to select starred filters or to “View all filters”.

How do I add multiple filters in Jira dashboard? ›

  1. Select the Dashboard that you wish to add the gadget in.
  2. When you are in the dashboard, click Add gadget on the top right hand corner of the screen.
  3. You should see a dialog with all the available gadgets. ...
  4. Next, search for Multiple Filters or scroll through the list of gadgets to find your desired chart gadget.
11 Dec 2017

Which of the following gadget displays current time? ›

Clock. hope it is helpful.

How do I edit gadgets in Jira? ›

You can edit the details for your dashboard, and restrict or share with other users according to the permissions that are set.
  1. Choose the Jira icon ( or ) > Dashboards.
  2. Click View all dashboards.
  3. Choose your dashboard and click More (•••) > Rename or share.
  4. Edit the settings and click Save.

How do I copy a gadget in Jira dashboard? ›

You can't copy a gadget within the same dashboard but you can use the same type with the same configuration at your convenience.

How do I create a custom gadget in Jira? ›

Go to the dashboard by selecting the Dashboards link in the header. If you don't already have a dashboard, select Manage Dashboards from the dropdown, then Create new dashboard. Once your dashboard is created, on the dashboard, select Add Gadget. Use the gadget wizard to choose the gadgets you want to add.

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2. JIRA Tutorial #8 - JIRA Gadgets Tutorial | Adding Gadgets in JIRA
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3. GetAnswers - Dashboard based on selected labels
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4. Tutorial #14 | Dashboard in Jira | Gadgets in Jira | Jira Tutorials | Testing in Nutshell
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5. JIRA tutorial #9 - JIRA Dashboard | Create, customize JIRA Dashboard
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6. Jira Dashboard and Reporting Best Practices | Trundl
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